INITIAL CEO MEETING WITH CO-CHAIRPERSONS

MEETING MINUTES

Overview of Reunion Process

7/26/08

ATTANDANCE:
Jan Nezart
Janelle Jarvis
Sheanette Jarvis
Verna Nezart
Collette Charles

Meeting came to order on July 26, 2008 at 1:30 pm. The above listed attendees were present.

MEETING FROM LATE REUNION PROCESS MEETING/OLD BUSINESS

• Last chair (Priscilla) did a great job with the 2008 reunion.
• No new information to share

GETTING STARTED/NEW BUSINESS

· Contacts to be made/Possible reunion venues

• Had a teleconference 7/7- Collette Charles, Janelle Jarvis, Carla Johnson
• Possible venues: Houston and/or the surrounding areas including Pearland, Galveston, and Kemah
• Contact Chambers of Commerce (for info and free goodies)
• Janelle has contacted the Pearland COC and is awaiting an email reply. If not received soon, I will send another. We will also try to connect with COCs in the Houston area
• Contact Bureau of Visitors & Conventions (for info and free goodies, assistance with lower hotel rate possibly)
• Janelle has contacted a visitor website that encompasses Houston, Galveston, and Kemah and requested a visitor’s guide.
• Janelle has also located concrete visitor centers and will check these out with Collette in the near future.
• Janelle has also looked around on Pearland’s visitor site as well and sent an email. I am awaiting a reply…
• Janelle and Collette have gone to Discovery Green Park, a brand new park near the GRB convention ctr. Collette has set up a meeting with a rep. tentatively on 8/8 to discuss details for the picnic and/or Sat. night dance
• Janelle has already begun scouting nearby hotels. Myself and Collette will be looking at more soon
• Collette has contacted Adair Park, Tom Bass, Pearland Park, and a rep. from the up and coming Water lights district (2009). Will be able to get back to Water lights soon (Aug., per the rep.) for more info.
• Website: www.marycloteareunionceo.org. Jan is making modifications soon….
• The reunion is currently a nonprofit organization in the process of possible tax exemption benefits (pending approval)
• Contact potential hotels (Sales Department for Group Rates)
• Accommodations pending

MEMBERSHIP: (New Business)

• Representative Needed (1 representative from each of the following locations)
• McNair (French settlement in Beaumont directory)/ Crosby / Barrett Station
• Beaumont / Port Arthur
• Dayton / Ames / Liberty (Tri-City area)
• Houston
• Membership committee members will help get the word out about dues.
• Have 3 chapters: Houston, Louisiana, and California (?)

• Executive Committee Needed
• Officers
• Co-Presidents- Collette Charles (Brooks) and Janelle Jarvis (Nezart)
• Secretary-?
• Treasurer – Kenneth St. Julian
• Financial Secretary – Sheanette (Pending)
• Parliamentarian-?
• Chaplain-?
• Sgt. At Arms- Alfred Brooks
• Officers who have access to email should get an email address with the reunion site (i.e. your name@ marycloteareunionceo.org. (Pending)
• As Co-Presidents, Collette and I have the power to appoint any willing person to an empty position. We are awaiting such people…

• Committees and Chairs
• Hotel / Parks
• Indoor facility
• Or should Janelle and Collette handle this? Already making headway
• Activities committee- Think about organizing a city tour or of a particular location
• Food / Drinks
• Fund Raiser / Raffles committee
• Two $100 gas cards (1 from Collette, 1 from Jan)
• Casino Bus
• Bake Sale
• Recipe Book
• Souvenir book with ads
• T-Shirt/Cap- W/ 25 or more ppl., a cap may be included
• Found the Creole flag (that’s right, we have a flag, and a nice one too!), possible t-shirt design
• Communications (Will work closely with the Secretary)
• Videographer to video events (pending budget)
• Registration Packets
• Moment of silence for deceased members
• Will need to create a pamphlet for family members
• Will work on FAQ sheet as well
• Finance
• Genealogy (can be 1 or 2 committed people, Jan just needs some assistance)

FAMILY DUES: What they cover, why they are necessary

• Suggestion to initiate quarterly family dues to assist with expenses and other organizational responsibilities and lower registration fee. (amount and frequency to be determined)

· To be managed by the Treasurer and Financial Secretary.

• Catastrophe cases
• Bereavement cases
• Scholarship
• Why:
• Lower registration fees (non-profit org. requires some amount for registration fee, even if it is just $5)
• Administrative costs to expedite dissemination of information including but not limited to: envelopes, paper, stamps, copies, folders, labels, etc.

• We will divide the money as needed, and of course family will be able to send additional funds if they would like to and tell us if they would like it to go to a particular fund

Respectfully Submitted,

Janelle Jarvis

(From: Janelle.Jarvis@uth.tmc.edu
To: collette.charles@shell.com; thehill92@sbcglobal.net; jj_vip99@hotmail.com; cajerrels@aol.com)

MEETING MINUTES OVERVIEW OF THR REUNION PROCESS AUGUST 10, 2OO8

MEETING MINUTES

Overview of Reunion Process

8/10/08

ATTENDANCE:
Janelle Jarvis
Sheanette Jarvis
Andrea Jarvis
Collette Charles
Carla Johnson

Meeting came to order on August 10, 2008 at 1:30 pm. The above listed attendees were present.

REVIEW OF LAST MEETING MINUTES/OLD BUSINESS:

• Janelle reviewed minutes from the 7/26/08 meeting at Jan’s house

REUNION SITE UPDATE/NEW BUSINESS:

• Janelle and Collette have visited the following sites:
• Discovery Green and The Grove restaurant at the park grounds downtown. Although Discovery Green can accommodate the family, the Grove may not for Saturday night activities. Only ½ of the deck is available for private rental, the other ½ is open to the public. The park does have a 50% discount for non profit organizations to rent space on the lawn.
• Pearland Park. Availability of indoor facilities, but may not be able to accommodate entire family at one time due to capacity limitations
• The above info is pending a final count of course which we plan to have in 2009. If the final count is lower than the capacity at these locations, we may retry them in the future.
• Carla gave update on H&H Ranch.
• Facility has been updated and has the means of accommodating the entire family and with catering (selections other than BBQ) and activities.
• Plans for the committee to arrange a visit on Sept 6^th.
• H&H has a larger capacity for the family and pavilions as well for covering in anticipation of high summer temps and rain. They also have an indoor area (for an extra fee, pending necessity and budget of course)
• I have the info from Karen @ the ranch in my email. Aunt Carla also gave me her hard copy.

REUNION HOTEL UPDATE:

• Carla and Janelle provided information on several hotels near H&H and surrounding area. A list was divided up to obtain specific hotel information.
• Questions to ask hotel representative includes the following:
• Group Discounts / Non Profit Organization discounts, if applicable.
• Parking Fees (free/self park? or pay per day?)
• Total Room availability (how many are available and how many are we allowed to block for family?)
• Are double beds available? (We do not want a suite hotel where all rooms have king sized beds and no doubles options)
• Capacity of ballroom (use of ball room for 2 nights maybe…Friday night social/registration and the Saturday night dance of course)
• Copy of catering menu
• Can we bring in outside food if budget does not allow for catering? Kitchen facilities for this?
• Amenities for price paid (Fitness room, internet ready, others)?
• Complementary Breakfast
• How far in advance are reservations required?
• When is deposit due and how much is it? (Contract issued? details inside?) When is final balance due?
• Check in/ check out time?
• Shuttle services?

FUND RAISING:

· Janelle shared fundraiser options, and presented some samples she received from vendors. More information has been requested for more options.

• Flavored Popcorn (maybe for a casual fundraiser) from Popcorn Palace . The samples were tasty!
• Scented Candles, cookie dough, and gourmet coffee from Lil Ol’ Cookie house. They also sent samples. The cookie dough is very good! This company may be good for a holiday fundraiser because of the nature of their products.
• Raffle Tickets
• Collette purchased a roll of raffle tickets and the 1^st $100 gas card is available
• 1^st place $100 Shell Gas Card
• 2^nd place $50 Prepaid Visa Card
• 3^rd place $25 Wal Mart Gift Card
• Tickets will be sold for $1.00 and all checks/money orders will be made out to The Mary Clotea Family Reunion.
• Money for raffle is due Nov 1^st.
• Drawing will be Nov 15th
• We are waiting on Jan’s pledge of $100 to get the other prizes. Collette already has the gas card.
• Dues
• We discussed dues. We decided on $25 quarterly (every 3 months) per household, regardless of the # of people in it. Single people would pay $25 and families of whatever amount would pay the same. This would amount to $100 per household in one year. The dues are scheduled to start January or February of 2009 (we may want to give people time to pay holiday debts etc.) Mathematically speaking, if just 50 ppl/households pay their dues in full, that’s already $5,000. If 100 ppl/households do, that’s $10,000, etc.

REUNION COMMUNICATION:

· We will start working on the 1^st family communication. Plans are to stuff envelopes on after we visit H&H Ranch (Sept 6^th tentatively) and decide if we want to use the facility.

· The 1^st letter will include the following:

o Our progress as of late (general)

o Request / delegate committee members

o Fund raiser info (in letter)

o 10 Raffle tickets @ $1.00 each

o Self address stamped envelopes

NEW REUNION COMMITTEE MEMBERS:

· Andrea Jarvis and Carla Johnson were nominated to be Recording Secretaries, Andrea accepted. She will be assisted by Carla Johnson

· Sheanette Jarvis was nominated to be Financial Secretary, accepted

POST REUNION MEETING PROGRESS:

– Janelle has narrowed the list of hotels near H&H down to about 15. They are based on proximity to reunion venues, prices, capacity, online photos, and guest reviews online at Travelocity.com and Hotels.com

– We will begin calling these hotels once we decide whether or not we want to use H&H for the picnic (seems likely, but still pending). If we decide on Discovery Green, Janelle has also compiled a comprehensive list of hotels near this park

– Janelle has contacted Cindy Folsom of the Humble Civic Center conveniently located on Will Clayton Parkway near H&H. They have ballrooms that could accommodate the family and have non profit discounts. I went to the site and it looks like a nice facility. Executive committee members will likely visit the facility in the future to check it out. It can be reserved as early as June 1, 2009

– Janelle has found info on a free 90 minute tour of the ship channel. This could be done before the picnic maybe on Saturday. We would look into chartering a bus to take the family there so we can remain together. Members of the executive committee plan to take the tour first to see if we like it

– Janelle will begin looking into charter bus prices

Respectfully Submitted,

Collette Charles

Introducing the 2010 Reunion CO-Chairlady - Miss Janelle Jarvis

Miss Janelle Jarvis is the epitome of the Mary Clotea Reunion. The reunion was instilled in her at the young age of six. She's 2 now.
It began for her when she was six years old with her little black "Book Worm" glasses. Janelle was as smart as she could be.

She did not have a choice to become dedicated to the reunion, because the very first formulating meeting was held at her great grandmother's home, Helen Nezart Brown. Her grandmother laid the foundation. Then, her mother, Mrs. Shirley Brown Bradley took up the slack. But, the most important person was her mother, ?Sheanetta Jerrells Jarvis, who was our first Financial Secretary,

Since the age of six, she has only missed one reunion which was held in California.. She grew up respecting Madame Mary Clotea. She graduated as Valedictorian of her high school class. he receive a Mary Clotea scholarship of $500.00 .Her mentor was my father and founder (Phillip) Harold Nezart. He is deceased but it was his wish that as the children reach adulthood that someone would take the reunion and carry it on in perpetuity. Now, for the first time Janelle is the one who closed the circle. She proud to Co-Chair the 2010 reunion. It doesn't stop there, she wants to learn how to handle the Corporation. She said to me,"uncle Harold would want it that way". Janelle is so right. It was his quest to instill in the youngster the importance of family, learn their ancestors, and get an education. A new scholarship name was passed at the 2005 reunion = The Phillip Harold Nezart Scholarship for the Mary Clotea Reunion.

Introducing the 2010 CO- Chairlady - Mrs. Colette Charles

"When a task is once begun, never leave it till its done. Be the laborer great or small do it well, or not at all".
Some one instilled the essence of that quotation in her all of her life. As you read her resume', you will conclude that education was the utmost primary action within her household. For she began her labor as a kindergartner and she is young and i guess she will complete her circle of degrees, and perhaps become a 'Road Scholar.
i am extremely proud of our cousin Colette. It is my honor and pleasure to introduce Co-Chair - the Gentle lady Collette Charles - daughter of Percy Brooks - granddaughter of Louise Broussard Brooks, and great granddaughter - Mary Clotea (Marie Clotier).

I CAN TRULY EXPRESS - "THIS IS HER LIFE" MULTIFACETED AND IN ALL ITS SPLENDID GLORY.

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COLLETTE CHARLES

3518 Walden Dr.

(281) 997-0576

OBJECTIVE: Seeking a fulfilling role that will utilize technical, leadership, and facilitation skills, and offer development opportunities in managerial roles.

EDUCATION: UNIVERSITY OF HOUSTON – CENTRAL

MAJOR: Executive MBA - Business/Leadership

G.P.A: Pending

GRADUATION: Pending – Spring 2007 (MBA)

UNIVERSITY OF HOUSTON - CLEAR LAKE

MAJOR: Industrial Hygiene and Safety

G.P.A: 3.31 / 4.0

GRADUATION: December 1997 (M.S.)

PRAIRIE VIEW A&M UNIVERSITY; Benjamin Banneker Honors College

MAJOR: Mechanical Engineering

G.P.A: 3.27 / 4.0

GRADUATION: August 1992 (B.S.)

CERTIFICATIONS: Certified Safety Professional (CSP) – January 2005

PROFESSIONAL EXPERIENCE:

SHELL OIL PRODUCTS US; Refinery Health & Safety: Deer Park, TX

8/05 – Present Hydrocarbon Production Planer (Feedstock Integration / Business Management)

Scope: Lead the process of generating, finalizing, and analyzing a monthly hydrocarbon production plan. Provide linear program cases and analysis for evaluation of project or contract economics. Provide economic drivers input to crude supply appraisal system. Utilize Aspen Tech’s Process Industry Modeling System (PIMS)

Purpose: Understand and support refinery integration and the economics of

refinery operation.

10/04 – 8/05 PHA Coordinator (Technical / Production)

Scope: Schedule Process Hazard Analysis and review teams, facilitate Hazops, P&ID review, service as a liaison between between the Deer Park Work Process and the Shell Oil Products Work Process, Support the Corporate PHA POC to ensure Deer Park is in sink with other locations, ensure PHA mitigations are tracked and accurately communicated, provide the necessary reports and management summaries, identify potential process gaps and schedule delays.

Purpose: Ensure compliance with OSHA 1910.119 (PSM Standard)

10/98 – 10/04 Engineer (Safety / Production)

Scope: Support methods to achieve and maintain regulatory compliance, support the Site Emergency Response Team, provide leadership role and technical support for the site firewater system and related projects, conduct field audits, act as a focal point for corrective actions resulting from audit reviews, conduct process hazard analysis, support several health & safety committees and teams, facilitate safety meetings, lead injury and near miss incident investigations and serve as a subject matter contact for several refinery safety procedures.

Purpose: Ensure a healthy and safe work environment is maintained for all employees, and regulatory requirements are adhered to.

GHG CORPORATION; Safety Reliability and Quality Assurance: Houston, TX

5/98 – 10/98 Safety & Mission Assurance Engineer (Shuttle Safety)

Scope: Identify potential hazards, failure modes, non-compliance of requirements, and design flaws in flight hardware that will be stowed or operated on the shuttle.

Purpose: Ensure that hardware flown on the shuttle does not present a hazard for the crew and shuttle system.

BARRIOS TECHNOLOGY, INC.; Space Operations; Houston, TX

8/97 – 5/98 Flight Controller (Payloads / Flight Cargo Integration)

Scope: Track flight manifested items, confirm successful transfer of items to the Russian Space Station MIR and the International Space Station, conduct Astronaut crew training, and provide support to NASA’s Mission Control Center during MIR rendezvous and Space Station operations.

Purpose: Provide mission support and assure items have been properly identified and transferred between the different space vehicles.

2/96 – 8/97 Flight Controller (Environmental Controls & Life Support Systems)

Scope: Develop documentation, procedures, and flight rules that govern the operation of the Environmental Controls & Life Support Systems onboard the International Space Station. Provide support to NASA’s Mission Control Center during assembly and operation of the Space Station.

Purpose: Provide and maintain a safe and habitable atmosphere for the crew on board the International Space Station.

GENERAL ELECTRIC; Power Generations; Houston, TX

9/92 - 9/94 Field Engineer (Steam Turbine Group)

Scope: Provide technical direction and crew management during turbine major and minor overhauls.

Purpose: Improve and maintain effective and safe operation of turbine units.

REFERENCES: Available upon request

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Other Work Experiences that Contributed to My Personal Growth

GENERAL MOTORS; Central Foundry Division; Saginaw, MI

Summer 91 Research & Development (Lost Foam Group)

Scope: Conduct lost foam coating characterization analysis and determine the optimum coating range in respect to thickness, stiffness, and adhesion.

Purpose: Decrease casting distortion and defects.

Summer 90 Research & Development (Lost Foam Group)

Scope: Conduct vibration analysis on lost foam compaction tables and determine the optimum operating range in respect to weight settings, noise, and RPMs.

Purpose: Decrease casting distortion and defects.

HOUSTON LIGHTING & POWER; Electrical Generating Station; Houston, Texas

8/89 - 12/89 Plant Engineer (Programs Group)

Scope: Assist in performing a Local Leakage Rate Test on lines penetrating the Reactor Containment Building.

Purpose: Verify the containment Building is operating in compliance with Nuclear Regulatory Guidelines.

1/89 - 6/89 Plant Engineer (Performance Group)

Scope: Conduct nondestructive leak tests on components, submit work requests, and assist in conducting Turbine Acceptance Test.

Purpose: Improve the efficiency of the plants.